VOLUNTEER INFORMATION (Archived policy - no longer applicable)
Go to the Volunteer Opportunities tab, login with your email and password on the CAA Baseball & Softball website. Once you click sign up a little pop up window will confirm you have signed up. You should also receive a confirmation email. If you need remove yourself from the spot, you can log back in and click to unassign yourself. You will only have to click one time and you will be unassigned.
If a husband/ wife want to sign up together on a shift, you will need to create two accounts and login with two different emails.
If you have 7 hours and just need 1 more hour to complete your volunteer hours, you have to take the shifts as published to complete your volunteer hours. CAA does not guarantee time slots will match incomplete hours exactly. You are required to volunteer the ENTIRE shift as registered.
If the weather forces games to be canceled, you will receive credit for the hours you did work. If your shift is entirely canceled we will not give you credit for the hours you signed up.
http://chanathleticassociationbaseball.assn.la/VolunteerRW/VolAlertCalendar.asp?n=71341&org=chanathleticassociationbaseball
If an event/ date no longer appears on the page that means all the spots have been filled. If you don't see anything on the volunteer opportunities page that means all current volunteer spots are filled and no new spots have been posted.
Thank you, Director of Volunteers
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Each Team will have the following Volunteer Positions:
Coach or Manager (1) -fulfill 5 total volunteer hours
Assistant Coach (2) –fulfill 5 total volunteer hours
As of 2013 There will NO longer be Team Safety Officers as a volunteer position for each team.
The Coach,and Asst coaches will need to register on the CAA website so we can do the appropriate background checks.
Teams will not have a Team Volunteer Coordinator this year. This position was eliminated and rolled into a Volunteer Committee. A member of this committee will be reaching out each Coach via email to communicate activities that are going on. They will also be collecting the volunteer roster so we can correctly assign volunteer hours to families.
The Volunteer Committee will be communicating to the families of all children involved in CAA SB & BB via the CAA website.
Volunteer Committee
Angel Whiteside
Kristin Walters
As of the 2013 Season there will NO LONGER BE TEAM SAFETY OFFICERS for each team as a volunteer position.
Volunteer Policy
Volunteers are greatly needed to make our Baseball/Softball League run! Without volunteers contributing many hours, Chanhassen Baseball/Softball could simply not exist. We appreciate the work that everyone does to help make our children's baseball/softball experience a positive and enjoyable one and making the Chanhassen Baseball/Softball program successful! With this in mind we are entering the third year of our Volunteer Policy. We have made some revisions to hopefully improve the process for everyone involved. To ensure fairness in regards to the volunteer policy and deposit, please remember,
**NO PLAYER WILL EVALUATE WITHOUT A VOLUNTEER CHECK ON FILE - NO EXCEPTION SHALL BE MADE!**
We require a minimum of five volunteer hours per family in order to have your check shredded.
The following positions will be exempted from the volunteer policy.
· All Board Members
· All Age Coordinators
· Umpire Coordinator
· Other key volunteers
The following hours will be applied to the following positions:
Manager/Assistant Coaches
Each team will field 1-rostered manager and 2-assistant rostered coaches. Please feel free to have as many rostered coaches on your team that would like to help out but they will not receive any volunteer hours unless pre-approved in writing by June 1st.
Baseball Positions
Uniform Coordinator
Position will select and purchase full uniforms based on age level. Uniforms will be purchased from approved vendor. Distribution of uniforms to teams. Supply additional uniforms as necessary. Reports to Director of In-House Baseball.
Schedule
Position will attend field distribution meeting at District #112 and Cities. Schedule all age divisions based on field distribution and number of teams. Reports to Director of In-House Baseball.
Player Development
Position will establish off season workout program. Request gym space necessary. Work with other CAA sports who utilize indoor space to insure smooth relationship. Reports to Director of In-House Baseball.
Director of Tournament Baseball Teams
Manages all tournament baseball age brackets. Schedules and registers teams in events. Manages budget and supplies for tournament teams. Establishes an organization of tournament age coordinators for 9,10,11,12 year teams. Manages communication to and from tournament team head managers.
Rules Director
Position will update and post rules annually. Will be responsible for Mid-season and post season play format and rules disputes during season. Reports to Director of In-House Baseball
Equipment
Position will maintain inventory. Insure equipment bags are stocked. Purchase replacement equipment. Supply coaches with equipment as needed throughout the season. Reports to Director of In-House
Hosted Tournament Director
Manages all aspects of hosting baseball tournaments/events for Chanhassen. Establishes sub teams to execute tactical plans (except coordination with the City which will be done by the league president). Manages communication to and from all teams participating in the hosted event. Manages the budget for the hosted events.
Baseball Safety Coordinator
Position is responsible for coordination, distribution and preparation of team safety kits. A resource for re-supply as needed. Assist League Safety Officer in season to collect injury reports. Collects and stores safety kits at end of year. Reports to League Safety Officer.
Softball Positions
Equipment
Positionwill maintain inventory. Insure equipment bags are stocked. Purchase replacement equipment. Supply coaches with equipment as needed throughout the season. Reports to Director of Softball.
Softball Safety Coordinator
Position is responsible for coordination, distribution and preparation of team safety kits. A resource for re-supply as needed. Assist League Safety Officer in season to collect injury reports. Collects and stores safety kits at end of year. Reports to League Safety Officer.
Baseball / Softball Positions
Picture Day Coordinator
Position will work with approved picture vendor and set schedule for Picture Day. Coordinates with Directors of Baseball and Softball.
League Umpire
Parents will attend a one hour rules session and umpire 2 games. The games cannot be for their child.
Concession Committee
8 member committee will be responsible for purchase and set-up of concessions for all events. The committee will not be responsible for staffing events. This includes Opening Day, Mid-Season for Baseball and Softball, Hosted tournaments and end of season. Each member of committee will receive one free in-house registration for Baseball or Softball. Committee reports to Board of Directors on P/L or the Tournament Hosting
Committee.
Field Set-up
Position will insure parks and fields are ready for play during season. Hire field chalkers. Supply all storage boxes with equipment to maintain fields (chalk, field dry, rakes, chalk machines, string lines). Coordinates with Directors of Baseball and Softball.
This is a set list of League opportunities. Each position will carry a 2-year commitment except the Concession committee. All positions will fulfill the volunteer hours for the season. Additional opportunities will be posted via Volunteerspot Website. It is the responsibility of every family to fulfill the volunteer hours. The League does not take any responsibility if hours are not met.
Volunteer Deposit Requirement
Volunteer buyouts will be $150 per family and is required for Baseball ages 7 and older and for Softball grades 1/2 and older with the exception of 16U. To ensure fairness to all families a volunteer deposit will be required. This will be collected via cash or check. The check will NOT be cashed UNLESS the volunteer hours are not fulfilled.
Volunteer opt-out -- Present volunteer fee at Parent Night, sign form indicating desire for check to be deposited immediately. No volunteer hours will be required.
(Policy Approved: Board Vote 2/15/2009)
(Policy Amendment: Board Vote 11/16/2009)
